Policies and Procedures
Policy 501 – Student Accounts
Policy Sections |
Effective Last Updated Responsible University Officer Responsible Unit |
Policy Statement
A student ledger account is established for each student at the time the student is admitted to the University. This account is used to record various student charges and payments. Each student is personally responsible for the proper settlement of his/her student ledger account.
Tuition and fees for all University students are due and payable prior to the beginning of each term. Due dates are published on the Registrar's Calendar and on the Student Accounts and University Receivables (SAUR) web site. All students registering in the billing period for each term will receive a billing statement indicating the payment due date. Students choosing to register after the billing period must compute their tuition and fees based on the published rates and prepay or show proof of financial aid before being allowed to register.
Tuition and fees not received or deferred by the due date indicates that the student does not intend to continue enrollment and thus, the student’s registration will be subject to cancellation. Students intending to cancel enrollment must contact the Office of the University Registrar and follow the cancellation procedure. Any unpaid balance on a student's account may prevent registration. In addition, grades, transcripts, and diplomas may be withheld until outstanding balances are paid.
Reason for Policy
North Carolina law requires the University to charge and collect tuition, fees, and other applicable payments for the term at the beginning of each semester or quarter. (NCGS 116 143). The University also has the right to withhold registration, diplomas, and transcripts for any student having outstanding balances, according to the Office of the State Controller.
Exclusions
In no instance can the Tuition and Fees Deferment Form take the place of other required documentation such as the Tuition Waiver Request for UNC-Chapel Hill Employees, Application for Faculty and Staff Tuition Waiver, Request for Tuition Waiver for Older Students, Graduate Student Payroll Deduction Authorization Form, etc.
The Tuition and Fees Deferment Form only permits a student to defer the tuition and fees balance until the appropriate documentation is received to grant the tuition waiver, tuition remission, payroll deduction, etc., and enable the University Cashier to adjust the student account.
Special Situations
1. Deferred Payment
Payment deferment is available for current amounts due for students receiving financial aid. Past due amounts cannot be deferred.
Deferments may be requested by students and staff only in the ConnectCarolina Student Center.
2. Aid for Deferment Purposes
Financial aid for deferment purposes includes the following:
- Scholarships/grants from UNC Office of Scholarships and Student Aid
- Guaranteed Loan or Supplemental Loan
- UNC department assistantship, fellowship, or scholarship
- UNC tuition remissions
- UNC athletic grant-in-aid
- UNC employee tuition waiver
- UNC Graduate Student Payroll Deduction
- UNC departmental funding
- Stafford and/or PLUS Loan
- Scholarship/loan/grant from non-UNC source (specify source)
Students registering after the billing period who are expecting to receive financial aid must provide documentation of these sources of funding, in addition to completing the Tuition and Fees Deferment Form.
Procedures
- 501.1 Departmental Payment of Student Charges
- 1291.1 Routing Requests for Special Tuition Rates for Non-Resident Students
Additional Information
Frequently Asked Questions
None
Related Data
Checks and money orders for payment of student accounts should include the student’s identification number and be made payable to: The University of North Carolina at Chapel Hill
Mailing Address:
Student Accounts and University Receivables
The University of North Carolina at Chapel Hill
2215 SASB North, CB 1400
450 Ridge Rd
Chapel Hill, NC 27599-1400
Other student payment options.
Contacts
SUBJECT |
CONTACT |
TELEPHONE |
FAX |
|
Payments |
Student Accts. and Univ. Recv. - Cashier's Office |
962-1368 |
cashier@unc.edu | |
Departmental Funding |
Student Accts. and Univ. Recv. - Student Accounts |
843-0169 |
funded@unc.edu |
History
Revised:
June 21, 2012
November 22, 2011: Address updated, links updated
August 25, 2009
August 8, 2006