Policies and Procedures
Procedure 603.5 – Transfer or Sale of Equipment Between University Departments
Related Policies
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Effective Last Updated Responsible University Officer Responsible Unit |
Procedure Statement
Asset Management must be notified any time that Capital Equipment is sold or transferred to another University department. Departments are encouraged to use the Asset Management Trading Post, an informal online marketplace that allows University employees to find equipment available from other departments, or to publicize equipment available for trading.
Forms / Instructions
Complete and submit to Asset Management a 603.5.1f Capital Equipment Relocation form for each capitalized item being transferred. Include a description of the equipment and model number, serial number, and UNC decal number. Also include the name of the department receiving the transfer. Signatures on the form are necessary for both transferring and receiving departments.
If a large group of assets are being transferred, contact Asset Management to see if a report can be generated summarizing the group. If a detailed report is available, one Capital Equipment Relocation form will suffice for the transfer.
Reimbursement for equipment is processed with an Account Adjustment (AJ-1) or online journal entry.
To find or publicize equipment using the Asset Management Trading Post, complete and submit form 603.5.3f to list items available for trade. Complete and submit form 603.5.2f to post wish list items. Listings are posted for a minimum of 30 days and a maximum of 90 days. To view the Asset Management Trading Post listings, use the quick link at the Asset Management department webpage.
Do not remove decals/bar codes when transferring equipment internally.
- 603.5.1f Capital Equipment Relocation Form
- 603.5.2f Interdepartmental Equipment Exchange Request – Wish List
- 603.5.3f Interdepartmental Equipment Exchange Request – Item Available for Exchange
Related Data
UNC Hospitals, General Administration, WUNC-TV, and Student Activities are considered to be institutions separate from the University. Therefore, the transfer of equipment from University departments to these areas are handled as transfers to other institutions, not as internal transfers.
History
Revised:
September 24, 2012: Incorporated Asset Management Trading Post information.
July 17, 2009
December 14, 2007