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Policies and Procedures

Policy 103 – Retention of Financial Records

Effective
June 24, 2010
Last Updated
November 27, 2012
Responsible University Officer
University Archivist
Responsible Unit
University Archives and Records Management Services

Policy Statement

The General Records Retention and Disposition Schedule of the University of North Carolina at Chapel Hill governs the retention period for financial and payroll records of The University of North Carolina at Chapel Hill and the General Administration. The University of North Carolina at Chapel Hill agrees to destroy, transfer, or dispose of records in the manner and at the times specified in the General Records Retention and Disposition Schedule. More specifically, retention periods are based on the content of the record, not the format, so retention periods are to be applied, regardless of format.

Reason for Policy

In accordance with N.C. General Statutes 121-5 and 132-3, personnel may only destroy public records with the consent of the N.C. Department of Cultural Resources. The N.C. Department of Cultural Resources has granted consent to the University of North Carolina at Chapel Hill through approval of the General Records Retention and Disposition Schedule, which was approved by the Chancellor of UNC Chapel Hill and the President of the UNC System on May 22, 2012.

Exclusions

None

Special Situations

None

Procedures

None

Additional Information

Frequently Asked Questions

None

Related Data

UNC System's General Records Retention and Disposition Schedule

Contacts

SUBJECT CONTACT TELEPHONE FAX E-MAIL
Records Retention University Archives and Records Management Services 919-962-6402 919-962-6401 recman@unc.edu

History

Revised:
November 27, 2012: Revised with 2012 retention schedule details.
June 24, 2010