NOTICE: The Finance Policies and Procedures Manual, along with the previous manual, is undergoing changes. These sites are continually updated to reflect changes in business processes. If you cannot find the information you are seeking in these policies, email financecomm@unc.edu for more information.
Policies and Procedures

Policy 1101 – SHRA (formerly SPA) Employee Payroll Actions

Effective
July 1, 2000
Last Updated
May 3, 2016
Last Reviewed
October 15, 2014
Responsible University Officer
Director of Payroll Services
Responsible Unit
Payroll Services

Policy Statement

All payroll actions for University SHRA employees (subject to the State Personnel Act) will be processed online through ConnectCarolina by a Human Resources Representative as designated by the hiring department or unit. Payroll actions may include, but are not limited to, initial personnel information, funding source changes, and miscellaneous changes to masterfile records. All actions should be sent through the proper approval routes before rolling into Payroll.

Because ConnectCarolina HR/Payroll is the official system for all personnel actions, hiring departments and units are responsible for initiating and approving any employment actions in ConnectCarolina.

Reason for Policy

This policy establishes ConnectCarolina HR/Payroll as the official University system for capturing SHRA and EHRA (formerly EPA) Employee masterfile information; and Time Information Management (TIM) as the official time capturing system to provide to payroll interface for processing payments. Maintaining records online allows for speedier, more accurate records while maintaining proper University business standards. It also replaces paper forms, streamlining the entire employment process. All time is now captured and payment is calculated based on information provided through TIM.

Exclusions

None.

Special Situations

None.

Procedures

None.

Additional Information

Frequently Asked Questions

None.

Related Data

State Personnel Act G.S. 126

1105.1 - Creating a Manual Check

Contacts

SUBJECT CONTACT TELEPHONE FAX E-MAIL
SHRA Actions/TIM Payroll Services 919-962-0046 payroll@unc.edu

History

Revised:
May 3, 2016: Modified all SPA and EPA references to reflect state change to "SHRA" and "EHRA."
October 15, 2014: Updated information on personnel actions in ConnectCarolina.
January 13, 2010
May 12, 2004