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Policies and Procedures

Procedure 1112.2 – Enrolling in the Graduate Student Health Insurance Program (GSHIP)

Effective
May 16, 2005
Last Updated
October 2, 2015
Last Reviewed
October 2, 2015
Responsible University Officer
Associate Provost for Finance and Academic Planning
Executive Director of Campus Health Services
University Controller
Responsible Unit
Accounting Services

Procedure Statement

This procedure describes the online enrollment process, and required student and department information needed to enroll eligible students in the Graduate Student Health Insurance plan.

Responsibility to Enroll

The student’s academic department should enroll the student in the Graduate Student Health Insurance Program.

Online Enrollment Process

The online enrollment process for the Graduate Student Health Insurance Program will be available as of the beginning of August.

In order for health care services to be provided by Campus Health Services, and to receive health insurance cards to waive the student health insurance plan, the student’s academic department is encouraged to enroll the student after the student has registered. Failure to enroll students early may result in students having to pay out-of-pocket for healthcare services and/or pay the premium for the student health insurance plan.

Active enrollments and carry forward to new policy year

The enrollment date will display as 08-01-20XX (new policy year) during the initial enrollment period. The department must verify and match the student’s local mailing address from the enrollment paperwork to the address in the enrollment system.

Timing of Enrollment

Although eligible graduate students can be enrolled in the health insurance plan throughout the year, the initial enrollment period will be from the beginning of August through Sept. 15. The effective date of coverage for students enrolled during the initial enrollment period will be from Aug. 1. For students enrolled after Sept. 15, the effective date of coverage will be the most recent 1st of the month unless a retroactive enrollment is approved.

Retroactive Enrollment/Termination

To request a retroactive enrollment /termination for 60 days or less, a written justification should be submitted to Cash Management in Accounting Services.

Retroactive enrollments or terminations exceeding 60 days will no longer be allowed for administrative errors beginning Aug. 1, 2015. Exceptions for extenuating circumstances will only be considered. Extenuating circumstances include delays due to death, hospitalization, etc.

Forms and Instructions

None.

Related Data

  • 1112.1 - Verifying Student Eligibility for the Graduate Student Health Insurance Program (GSHIP)
  • 1112.3 - Paying Graduate Students
  • 1112.4 - Paying Graduate Student Health Insurance Program (GSHIP) Insurance Premium
  • 1112.2.1rd - Request for Retroactive Member Change

History

Revised:
October 2, 2015: Removed Form 1112.2.1f, which has been replaced by online process.
July 29, 2015: Updated information on Online Enrollment Process, Retroactive Enrollment/Termination.
July 23, 2014: Updated enrollment process and deadline information.
July 8, 2013: Changed information in active enrollments and timing sections.
July 20, 2011: Changed terms
November 30, 2010: Changed Timing of Enrollment and added Retroactive Enrollment
July 9, 2010
June 24, 2009