NOTICE: The Finance Policies and Procedures Manual, along with the previous manual, is undergoing changes. These sites are continually updated to reflect changes in business processes. If you cannot find the information you are seeking in these policies, email financecomm@unc.edu for more information.
Policies and Procedures

Policy 1261 – Subscriptions and Periodicals

Effective
July 1, 1995
Last Updated
October 3, 2014
Last Reviewed
October 3, 2014
Responsible University Officer
Director of Purchasing Services
Responsible Unit
Purchasing Services

Policy Statement

Subscription service requests must be competitively bid among the vendors who provide these services. The subscription or periodical must be in the name of a University department and mailed to a University address. The University does not purchase individual subscriptions or periodicals even when the cost is less than that for the organization.

A request for a new subscription must be submitted on a requisition regardless of the dollar amount. A renewal may be submitted for payment on a campus voucher with a valid invoice or renewal notice. A subscription term may not exceed one year.

Reason for Policy

This policy is to clarify the University’s process for handling the purchase of subscriptions and periodicals.

Exclusions

None

Special Situations

None

Procedures

  • 1261.1 – Requesting or Renewing a Subscription or Periodical

Additional Information

Frequently Asked Questions

Q: I found an order form in a magazine that I need for my research. May I submit this card attached to a campus voucher to have a check sent with the order?
A: No, an original order for a magazine requires that you submit a requisition.

Q: A lifetime subscription to a medical journal is significantly less expensive than an annual subscription. Why was my order rejected?
A: University policy does not allow this.

Related Data

  • 1226.1 - Creating a Requisition

Contacts

SUBJECT CONTACT TELEPHONE FAX E-MAIL
Subscriptions and Periodicals Purchasing Services - Goods 919-962-3774 919-962-0636 Purchasing_team@unc.edu

History

Revised:
October 1, 2014: Updated naming of requisitions and campus vouchers.
July 13, 2010
November 18, 2003