NOTICE: The Finance Policies and Procedures Manual, along with the previous manual, is undergoing changes. These sites are continually updated to reflect changes in business processes. If you cannot find the information you are seeking in these policies, email financecomm@unc.edu for more information.
Policies and Procedures

Policy 138 – Payroll Services Reporting

Effective
July 1, 1996
Last Updated
June 8, 2015
Last Reviewed
June 8, 2015
Responsible University Officer
Director of Payroll Services
Responsible Unit
Payroll Services

Policy Statement

For each biweekly and monthly payroll, Payroll Services will be issuing the following reports via InfoPorte:

  • Preliminary Check Register – This report provides a preliminary view of the employee’s check. It will be available for two business days after the posted payroll lockout date. These schedules can be found under Quick Links on Payroll Services website.
    • The following information appears on this report for each employee to be paid:
      • Earnings by earnings code
      • Gross pay
      • Total deductions
      • Total taxes
      • Net pay
  • Finalized check register – This report provides the finalized version of the employee’s paycheck after each payroll is confirmed. It will be available one business day after the posted payroll confirmation date. These schedules can be found under Quick Links on Payroll Services website.
    • The following information appears on this report for each employee that has been paid:
      • Earnings by earnings code
      • Gross pay
      • Total deductions
      • Total taxes
      • Net pay
      • Check/advice number
  • Earnings Distribution – This report provides a detailed breakdown by earnings code of each funding source charged for each earnings code. Details include account, funding department, fund, source, earnings code and amount.
  • Summarized Payroll – This report provides a breakdown by fund of the employees earnings, deductions and tax. Additional fields include the employee’s home department as well as the funding department, fund and source.

These reports will appear within the Payroll tab of the HR section of InfoPorte:

  • Details of employer charges from State, trust and sponsored research funds accounts
  • Analysis of payroll charges per account
  • Analysis of the employer charges for FICA and retirement
  • Analysis of employer health insurance charges

Reason for Policy

Requiring use of these payroll reporting mechanisms provides accurate, up-to-date employee payroll records while upholding University, state and federal regulations.

Exclusions

None.

Special Situations

None.

Procedures

None.

Additional Information

Frequently Asked Questions

None.

Related Data

None.

Contacts

SUBJECT CONTACT TELEPHONE FAX E-MAIL
Payroll Services Payroll Services 919-962-0046 payroll@unc.edu

History

Revised:
June 8, 2015: Removed links and information about to FRS reports. Added information on InfoPorte reports.
September 3, 2009
May 12, 2004