Note: This website contains current Finance policies and procedures. There are a few policies and procedures that are in the process of being updated and will be migrated to this site upon completion of updates. Please check the previous Finance Policy and Procedure Manual if you are not able to find an item on this site.
Policies and Procedures

Policy 501 – Student Accounts

Effective
July 1, 1999
Last Updated
June 21, 2012
Responsible University Officer
Director of Student Accounts
Responsible Unit
Office of Student Accounts and Univ. Receivables

Policy Statement

A student ledger account is established for each student at the time the student is admitted to the University. This account is used to record various student charges and payments. Each student is personally responsible for the proper settlement of his/her student ledger account.

Tuition and fees for all University students are due and payable prior to the beginning of each term. Due dates are published on the Registrar's Calendar and on the Student Accounts and University Receivables (SAUR) web site. All students registering in the billing period for each term will receive a billing statement indicating the payment due date. Students choosing to register after the billing period must compute their tuition and fees based on the published rates and prepay or show proof of financial aid before being allowed to register.

Tuition and fees not received or deferred by the due date indicates that the student does not intend to continue enrollment and thus, the student’s registration will be subject to cancellation. Students intending to cancel enrollment must contact the Office of the University Registrar and follow the cancellation procedure. Any unpaid balance on a student's account may prevent registration. In addition, grades, transcripts, and diplomas may be withheld until outstanding balances are paid.

Reason for Policy

North Carolina law requires the University to charge and collect tuition, fees, and other applicable payments for the term at the beginning of each semester or quarter. (NCGS 116 143). The University also has the right to withhold registration, diplomas, and transcripts for any student having outstanding balances, according to the Office of the State Controller.

Exclusions

In no instance can the Tuition and Fees Deferment Form take the place of other required documentation such as the Tuition Waiver Request for UNC-Chapel Hill Employees, Application for Faculty and Staff Tuition Waiver, Request for Tuition Waiver for Older Students, Graduate Student Payroll Deduction Authorization Form, etc.

The Tuition and Fees Deferment Form only permits a student to defer the tuition and fees balance until the appropriate documentation is received to grant the tuition waiver, tuition remission, payroll deduction, etc., and enable the University Cashier to adjust the student account.

Special Situations

1. Deferred Payment

Payment deferment is available for current amounts due for students receiving financial aid. Past due amounts can not be deferred.

In general, previous recipients of financial aid may be given automatic deferral for the funded portion of their current charges. The billing statement for these students indicates that SAUR has been notified of funding from other sources and the funded portion of the student's charges will be deferred for the current period. If the above notice is not stated on the bill, financial aid recipients must complete the Tuition, Fees and Housing Deferment Form on the back top portion of the bill and send it to SAUR.

First time recipients of financial aid may be required to furnish documentation to SAUR of their eligibility for receiving aid, including the source and the amount. If there is not sufficient funding for the anticipated tuition, fees, and housing charges, the unfunded portion must be paid by the bill due date.

2. Aid for Deferment Purposes

Financial aid for deferment purposes includes the following:

  • Scholarships/grants from UNC Office of Scholarships and Student Aid
  • Guaranteed Loan or Supplemental Loan
  • UNC department assistantship, fellowship, or scholarship
  • UNC tuition remissions
  • UNC athletic grant-in-aid
  • UNC employee tuition waiver
  • UNC Graduate Student Payroll Deduction
  • UNC departmental funding
  • Stafford and/or PLUS Loan
  • Scholarship/loan/grant from non-UNC source (specify source)

Students registering after the billing period who are expecting to receive financial aid must provide documentation of these sources of funding, in addition to completing the Tuition and Fees Deferment Form.

Procedures

  • 501.1 Departmental Payment of Student Charges
  • 1291.1 Routing Requests for Special Tuition Rates for Non-Resident Students

Additional Information

Frequently Asked Questions

None

Related Data

Checks and money orders for payment of student accounts should include the student’s identification number and be made payable to: The University of North Carolina at Chapel Hill

Mailing Address:

Student Accounts and University Receivables
The University of North Carolina at Chapel Hill
2215 SASB North, CB 1400
450 Ridge Rd
Chapel Hill, NC 27599-1400


Other student payment options

Contacts

SUBJECT CONTACT TELEPHONE FAX E-MAIL
Payments Student Accts. and Univ. Recv. - Cashier's Office 919-962-1368 cashier@unc.edu
Departmental Funding Student Accts. and Univ. Recv. - Student Accounts 919-843-0169 funded@unc.edu

History

Revised:
June 21, 2012
November 22, 2011: Address updated, some links updated.
August 25, 2009
August 8, 2006