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Policies and Procedures

Procedure 603.1 – Tagging New Equipment

Effective
August 1, 2003
Last Updated
October 2, 2015
Last Reviewed
October 2, 2015
Responsible University Officer
Director of Logistics
Responsible Unit
Asset Management

Procedure Statement

Campus departments are responsible for tagging and accounting for their Capitalized Equipment items. Asset Management tracks the purchase of Capitalized Equipment items each month and will provide reports and forms for department representatives to facilitate this process.

Forms and Instructions

An Asset Management coding sheet with a UNC-CH decal/bar code label will be forwarded to the department two weeks following the payment for the asset. The decal should be affixed to the equipment item in a prominent place, preferably next to the manufacturer's name.

  1. Record the make, model, serial number, room and building on the coding sheet.
  2. Email the Coding Sheet to Asset Management at assets_team@unc.edu, 45 days after receiving the tag.

Equipment that cannot be tagged because of shape, size or special use will be assigned a decal number. This decal will be affixed to an Asset Management Coding Sheet, and a copy will be forwarded to the department for their files to be used as a reference for their annual physical inventory. In most cases, the description of the equipment item will include the notation "decal assigned."

Related Data

603.1.1f - Asset Management Coding Sheet

History

Revised:
October 2, 2015: Added new form link and removed existing Coding Sheet Example.
September 4, 2009
December 14, 2007