NOTICE: The Finance Policies and Procedures Manual, along with the previous manual, is undergoing changes. These sites are continually updated to reflect changes in business processes. If you cannot find the information you are seeking in these policies, email financecomm@unc.edu for more information.
Policies and Procedures

Procedure 703.1 – Making Advance Payments to Vendors

Effective
April 1, 2000
Last Updated
October 6, 2014
Last Reviewed
October 6, 2014
Responsible University Officer
Director of Systems and Operations
Responsible Unit
Procurement Services

Procedure Statement

A requisition accompanied by an order form or quote from the vendor must be submitted to initiate payment in advance for goods or services. The requisition must accurately reflect all related charges, including shipping and handling. Transactions of this nature (known as "check with order") generate a Purchase Order, which is then processed through Disbursement Services for payment. The check will be mailed to the vendor with a copy of the purchase order. Upon request, the check to the vendor may be returned to the department for special handling.

Forms and Instructions

Instructions for creating a requisition may be found on the Finance and Accounting website under Training.

Related Data

None

History

Revised:
October 1, 2014: Updated requisition information.
June 24, 2010