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Policies and Procedures

Policy 710 – Use of Central Receiving

Effective
July 1, 1994
Last Updated
October 6, 2014
Last Reviewed
October 6, 2014
Responsible University Officer
Director of Logistics
Responsible Unit
Procurement Services

Policy Statement

As buildings on campus are generally not accessible to common carrier vehicles, Central Receiving was established to provide for delivery of materials and equipment. When Purchasing Services issues a purchase order to a vendor, vendors are generally instructed to deliver the materials to Central Receiving.

Purchased items may also be delivered directly to the requesting department, depending on the type of purchase. Live biological materials and bio-hazardous materials are not delivered to Central Receiving. If items are delivered directly to the campus department, receiving is reported through ConnectCarolina, and access is required. Delivery instructions should not be changed once a purchase order has been issued. Delivery from Central Receiving to the requesting department is completed by University employees using University vehicles.

Small order purchases (campus vouchers, P-Card purchases are not delivered to Central Receiving. If Central Receiving services are desired, orders must be placed on a Requisition regardless of the size of the order.

Reason for Policy

Central Receiving was established to document the accurate quantity and condition of items delivered to the University, and provide for safe delivery of items to campus.

Exclusions

None

Special Situations

None

Procedures

  • 710.1 - Receiving Purchased Items

Additional Information

Frequently Asked Questions

Q: Does Central Receiving count the items on a purchase order?
A: Yes.

Q: If I use a P-Card to order supplies, can the items be delivered to Central Receiving?
A: No. Central Receiving has no record of the purchase to be able to document proper receipt and condition of the supplies. The supplies should be delivered directly to the department.

Related Data

Policy 711 - Return of Merchandise to Vendors

Contacts

SUBJECT CONTACT TELEPHONE FAX E-MAIL
Purchasing Purchasing Services 919-962-2251 919-962-0636 purchasing_team@unc.edu

History

Revised:
October 1, 2014: Updated references to campus vouchers and ConnectCarolina; removed standing order information.
May 7, 2010
November 17, 2003