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Policies and Procedures

Procedure 903.2 – Budgeting for Fringe Benefits

Effective
January 11, 2012
Last Updated
October 1, 2014
Last Reviewed
October 1, 2014
Responsible University Officer
Director of Budget Office
Responsible Unit
Budget Office

Procedure Statement

Fringe Benefits must be included on budget revisions when transferring budget from a non-personnel account to a personnel account.

Forms and Instructions

A Budget Transfer is required to align fringe benefits with salaries. Budget transfers are entered by campus departments in ConnectCarolina in Commitment Control. Departments are responsible for calculating the applicable fringes that are needed for the salary before generating the transfer. The benefits are then entered as an increase and the non-personnel accounts are entered as a decrease. A justification should be entered to explain the transfer of fringes and how they are associated with the salary line.

The revision must be in balance. The total increase amounts must equal the total decrease amounts. Budget transfers are in whole dollars only. Commas are not required. The campus department must confirm that sufficient budget exists in the decreased chartfield string before transfer is approved. Budget transfers will not be permitted on invalid chartfields. Departments may use only those accounts to which they have online access in ConnectCarolina.

Related Data

None

History

Revised:
October 1, 2014: Revised instructions to correspond with ConnectCarolina.
January 11, 2012