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Policies and Procedures

Procedure 904.3 – Dual Employment: UNC-CH as the Parent Agency

Effective
September 25, 1997
Last Updated
January 31, 2012
Responsible University Officer
Director of Budget Office
Responsible Unit
Budget Office

Procedure Statement

The UNC-CH Parent Department is responsible for certification of the Dual Employment Certification Form that was initiated by the Borrowing Agency. The Parent Agency is fully responsible for the employee’s compensation. For EPA employees, a written letter of agreement must be approved by both agencies before services are rendered by the employee. For SPA employees, please reference Procedure 904.5 (SPA Additional Pay with other State Agencies) and for SPA Additional Pay within the University, refer to the Office of Human Resources website.

Forms and Instructions

The Parent department receives the Dual Employment Certification Form and payment from the Borrowing Agency with Section One of the form completed. Once these documents are received, they will need to be forwarded to the Budget Office for verification. After verification, the Budget Office will send three copies of the Dual Employment Certification Form along with routing instructions back to the Department to acquire appropriate signatures on the right side of Section Two, the check will be deposited by the Budget Office.

EPA – Department Head, Dean (if appropriate), Provost Office

EPA Non-Faculty and Staff – Office of Human Resources

Once the original routes through the appropriate channels, and returned to the Budget Office, it is then routed to Payroll Services for payment.

Related Data

SPA Additional Pay within the University
Additional Employment Request Form

History

Revised:
January 31, 2012