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Policies and Procedures

Procedure 1102.2 – Reporting Payroll Exceptions

January 7, 2005
Last Updated
October 15, 2014
Last Reviewed
October 15, 2014
Responsible University Officer
Director of Payroll Services
Responsible Unit
Payroll Services

Procedure Statement

When discrepancies, such as payment of hours from the incorrect position or account number, are found when comparing Payroll Master file information with the Payroll reports (provided online following each pay period), completion of a 1102.2.1f - Payroll Exception Sheet is required.

  • When hours worked or leave taken were not captured or entered in the employee’s timecard, historical edits must be entered in the TIM system. Just as entries in the timecard must accurately reflect the hours worked or leave taken on a particular date, historical edits must be entered on a day by day basis and must accurately reflect the amount of hours worked or leave taken on the historical date identified in the historical edit. See the TIM Manual Part 1 on the TIM website for more information on historical edits.

Forms and Instructions

1. Complete the Payroll Exception Sheet without omissions, providing the employee's name, Social Security number, the page number of the report that contains the discrepancy and a detailed explanation of the exception.

2. Send the completed Payroll Exception Sheet to Payroll Services.

Related Data



October 1, 2014: Updated reports information in Procedure Statement.
December 9, 2011
January 12, 2010
May 29, 2007
June 28, 2005