NOTICE: The Finance Policies and Procedures Manual, along with the previous manual, is undergoing changes. These sites are continually updated to reflect changes in business processes. If you cannot find the information you are seeking in these policies, email for more information.
Policies and Procedures

Policy 1110 – Graduate Student Payroll and Other Non-Statutory Deductions

January 9, 2004
Last Updated
October 13, 2017
Last Reviewed
October 1, 2014
Responsible University Officer
Director of Payroll Services
Responsible Unit
Payroll Services

Policy Statement

The University distributes compensation for graduate students with service and non-service appointments through Payroll Services and Disbursement Services. Payroll Services pays graduate teaching assistants research assistants and pre-doctoral fellow trainees on the monthly payroll schedule. Disbursement Services distributes compensation to non-service fellows and trainees using campus vouchers through ConnectCarolina by direct deposit to their accounts

In addition, graduate students holding service appointments may opt to have student tuition and fees deducted from their payroll cycle. Effective Fall 2014, this option is suspended due to the implementation of a new payroll system. A three month payment plan will be offered in its place.

Monthly payments for the fall semester will be due in September, October and November; spring semester payments will be due in January, February and March.

Once established, the plan will continue unless payments to the University Cashier are stopped.


The University offers all permanent full-time employees the option to purchase parking permits on a pre-tax basis, through submission of a completed pre-tax form issued annually by Parking Services and distributed by the departmental parking coordinator for signatures and updates. Parking deductions are submitted and maintained by the UNC Department of Public Safety Parking Services. Deductions are calculated from a scale based on annual salary.

Reason for Policy

This policy defines the sources of payroll actions for graduate students and provides deduction schedules and cancellation policies.


Payroll deduction is unavailable to graduate students paid at an hourly rate.

Special Situations



  • 1110.1 - Authorizing Graduate Student Tuition and Fee Deductions

Additional Information

Frequently Asked Questions


Related Data

1105.1 - Creating a Manual Check


Graduate Student Deductions Payroll Services 919-962-0047
Graduate Student Employee Payment Plan Cashier's Office 919-962-1368



October 13, 2017 - Updated main payroll phone number.
July 23, 2014: Updated payment plan contact information.
October 1, 2014: Updated information on pay schedules in Policy Statement.
July 18, 2014: Changed information on deductions and cancellations in Policy Statement.
August 13, 2012: Updated information on payment cycle for graduate students; removed section on bi-weekly payroll; added information on deducting student fees from paychecks.
September 3, 2009
May 29, 2007
May 26, 2005