NOTICE: The Finance Policies and Procedures Manual, along with the previous manual, is undergoing changes. These sites are continually updated to reflect changes in business processes. If you cannot find the information you are seeking in these policies, email financecomm@unc.edu for more information.
Policies and Procedures

Policy 1115 – Leave Payout

Effective
July 1, 2004
Last Updated
October 13, 2017
Last Reviewed
October 1, 2014
Responsible University Officer
Director of Payroll Services
Responsible Unit
Payroll Services

Policy Statement

In accordance with the North Carolina Office of State Human Resources’ Separation policy, salary payments for unused annual leave not to exceed 30 days (240 hours) are made to terminating employees based on the employee's current salary rate.

I. EPA Non-Faculty Leave Payout

Payments for unused annual leave are determined by converting the employee's annual salary to an hourly rate and then multiplying the hourly rate by the employee's number of unused annual leave hours which are provided on the termination action.

II. EPA Faculty Leave Payout

Payments for unused annual leave for 12-month EPA faculty are determined by dividing the employee's annual salary by 2,080 to determine an hourly salary. The hourly salary times the number of hours provided through the employee's termination record is recorded in ConnectCarolina’s HR/Payroll module.

III. SPA Leave Payout

Payments for unused annual leave for an SPA staff employee are determined by converting the employee's annual salary to an hourly rate and then multiplying this amount by the unused annual leave hours shown in the ConnectCarolina HR/Payroll module.

Reason for Policy

Per the North Carolina Office of State Human Resources’ Separation policy on Separation, this policy explains the method of calculating leave pay for University employees who are terminating their positions.

Exclusions

None.

Special Situations

None.

Procedures

  • None.

Additional Information

Frequently Asked Questions

None.

Related Data

More information regarding leave payout may be found at the University's Human Resources website.

North Carolina Office of State Human Resources’ Separation policy

Contacts

SUBJECT CONTACT TELEPHONE FAX E-MAIL
Leave Payout Payroll Services 919-962-0047   payroll@unc.edu

 

History

Revised:
October 13, 2017: Updated main Payroll phone number.
October 1, 2014: Updated system information and EPA Faculty Payout calculation.
August 24, 2009
January 3, 2005