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Policies and Procedures

Procedure 205.1 – Establishing State, Receipt-Supported and Facilities and Administrative (F&A) Accounts

May 17, 2012
Last Updated
May 17, 2012
Responsible University Officer
Director of Budget Office
Responsible Unit
Budget Office

Procedure Statement

The Budget Office is responsible for establishing new accounts for State-Appropriated, Receipt-Supported and Facilities and Administrative Funds.

Forms and Instructions

To establish a new account, an email request needs to be submitted to the Budget Office ( that consists of the following information:

  • Type of account to be established
  • Justification for the account
  • Short account tile
  • Long account description
  • An account number that the new account should be modeled after (budget, ledger and purpose)
  • Map code. The attributes and the map code can be found on FRS screens 06A, 06B and 06C.

Once the request is received, the Budget Office will review, approve and establish the position in FRS. The account will be established in the department’s account sequence as close as possible within the same purpose code and on a current basis.

If the new account is a State-Appropriated account with personnel lines, it will also be automatically established within the prorate table for the Fringe Benefit Pool.

Related Data



May 17, 2012