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Policies and Procedures

Procedure 302.3 – Monitoring Outstanding Deposits

October 5, 2006
Last Updated
September 3, 2009
Responsible University Officer
Director of Student Accounts
Responsible Unit
Office of Student Accounts and Univ. Receivables

Procedure Statement

Review outstanding deposits (those for which a deposit transmittal has been created, but that the University Cashier has not yet acknowledged) on a regular basis.

Forms and Instructions

1. From the Departmental Deposit System in Finance Central, select the “Web Focus Reports” option.

2. Click on the down arrow beside Select Deposit Status and select “Not Processed” to create an Excel document detailing any outstanding deposit documents.

3. If the deposit has not been processed within two business days of delivery, then contact the Head Teller by emailing or by phone to 919-962-5846.

4. If an outstanding transmittal needs to be deleted (that is, if it is a duplicate of another deposit or was created in error):

Send an e-mail message to, and type “Delete Daily Cash Transmittal” in the subject line. In the body of the message, state the batch number, the amount of the deposit, and your name and telephone number.


Fax the Daily Cash Transmittal to 919-962-1568, with the desired transmittal clearly marked "delete".

Related Data



September 3, 2009
October 5, 2006