NOTICE: The Finance Policies and Procedures Manual, along with the previous manual, is undergoing changes. These sites are continually updated to reflect changes in business processes. If you cannot find the information you are seeking in these policies, email for more information.
Policies and Procedures

Procedure 501.1 – Departmental Payment of Student Charges

July 1, 2003
Last Updated
January 13, 2017
Last Reviewed
March 9, 2015
Responsible University Officer
University Cashier
Responsible Unit
Office of University Cashier

Procedure Statement

Tuition, fees, or other awards for students, are entered into GradStar.

GradStar is a ConnectCarolina Student Administration application designed to collect and report all non-service fellowships, tuition, and fee awards given to a student in support of their attendance at the University.

In order to gain access to GradStar a user must complete FERPA training, request access through InfoPorte and attend GradStar training.

Forms and Instructions

Please refer to the Graduate School staff and faculty policies page for detailed procedures.

Students expecting to receive departmental funding should request deferment of the initial term bill through their ConnectCarolina Student Center. This will provide a short extension to allow time for the Department to enter the award and for it to be processed. Once the award payment is received in the Cashier's Office, it is applied to the student account. Additional extensions are only available on an exception basis at the request of the funding department.

Related Data

GradStar Faculty and Staff Policy
GradStar User Guide


January 13, 2017: Updating nomenclature to University Cashier and Office of University Cashier.
March 9, 2015: Updated references to GradStar and access information.
October 2, 2013: New link to Starlight user guide added.
November 6, 2012
March 3, 2010