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Policies and Procedures

Procedure 603.5 – Transfer or Sale of Equipment Between University Departments

July 1, 1999
Last Updated
February 17, 2017
Last Reviewed
October 14, 2014
Responsible University Officer
Director of Logistics
Responsible Unit
Asset Management

Procedure Statement

Asset Management is notified any time that Capital Equipment is sold or transferred to another University department. Departments are to submit a 603.5.1f form (ES-102) – Capital Equipment Relocation/Dispose/Transfer Form to Asset Management for the items being transferred to other departments within the University.

Forms and Instructions

Complete and submit to Asset Management a 603.5.1f - Capital Equipment Relocation Form for each capitalized item being transferred. Include a description of the equipment and model number, serial number and UNC decal number. Also include the name of the department receiving the transfer. Signatures on the form are necessary for both transferring and receiving departments.

If a large group of assets are being transferred, contact Asset Management to see if a report can be generated summarizing the group. If a detailed report is available, one Capital Equipment Relocation Form will suffice for the transfer.

Reimbursement for equipment is processed with a campus journal entry.

Do not remove decals/bar codes when transferring equipment internally.

  • 603.5.1f - Capital Equipment Relocation Form

Related Data

UNC Hospitals, General Administration, WUNC-TV, and Student Activities are considered to be institutions separate from the University. Therefore, the transfer of equipment from University departments to these areas are handled as transfers to other institutions, not as internal transfers.


February 17, 2017: Removed paragraph that referenced Asset Management Trading Post, which had somehow been reinstated to this policy.
September 2, 2016: Removed reference to the Asset Management Trading Post
October 1, 2014: Updated reimbursement details.
September 24, 2012: Incorporated Asset Management Trading Post information.
July 17, 2009
December 14, 2007