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Policies and Procedures

Procedure 604.1 – Disposing of University – Owned Surplus Property

July 1, 1994
Last Updated
October 2, 2015
Last Reviewed
October 2, 2015
Responsible University Officer
Director of Logistics
Responsible Unit
Asset Management

Procedure Statement

University-owned surplus property must be turned in to the University's Surplus Property Warehouse at the end of the useful life of the equipment.

Forms and Instructions

To send equipment or furniture to the University Surplus Property Warehouse, use the Surplus Property Management System. Initial Surplus Property Management System registration for your department can be set up by completing the Surplus Property Management System Department Administrator Initial Registration form.

A training manual for the system can be found on the Finance and Accounting Training page.

The Surplus Property Management System will generate the forms necessary for sending items to Surplus and advise the Surplus Property Officer of a department's Surplus pickup request.

Leave UNC-CH Asset Management decals on equipment being sent to Surplus.

Environmental Health and Safety requirements must be followed before preparing a Surplus pickup request.

Any equipment or laboratory supplies used in conjunction with biohazardous substances or chemicals must be decontaminated and cleared by Environmental Health and Safety and a Safety Clearance form or sticker attached.

See 604 for policy on refrigerators, freezers, locking desks and file cabinets, and window air conditioners.

See 605 for policy on Surplus computers and electronic media storage devices.

Equipment cannot be sold or donated outside of the Surplus Property System.

The Surplus Property Officer, under direction of the State Surplus Property Office, determines the most advantageous method to recycle or scrap equipment.

Related Data

  • 604 - University-Owned Surplus Property
  • 605 - Surplus Computers or Electronic Media Storage Devices


October 2, 2015: Added additional forms. Removed links to old training materials.
July 21, 2009
August 7, 2008