Policies and Procedures
Policy 710 – Use of Central Receiving
July 1, 1994
October 6, 2014
October 6, 2014
Director of Logistics
As buildings on campus are generally not accessible to common carrier vehicles, Central Receiving was established to provide for delivery of materials and equipment. When Purchasing Services issues a purchase order to a vendor, vendors are generally instructed to deliver the materials to Central Receiving.
Purchased items may also be delivered directly to the requesting department, depending on the type of purchase. Live biological materials and bio-hazardous materials are not delivered to Central Receiving. If items are delivered directly to the campus department, receiving is reported through ConnectCarolina, and access is required. Delivery instructions should not be changed once a purchase order has been issued. Delivery from Central Receiving to the requesting department is completed by University employees using University vehicles.
Small order purchases (campus vouchers, P-Card purchases are not delivered to Central Receiving. If Central Receiving services are desired, orders must be placed on a Requisition regardless of the size of the order.
Reason for Policy
Central Receiving was established to document the accurate quantity and condition of items delivered to the University, and provide for safe delivery of items to campus.
- 710.1 - Receiving Purchased Items
Frequently Asked Questions
Q: Does Central Receiving count the items on a purchase order?
Q: If I use a P-Card to order supplies, can the items be delivered to Central Receiving?
A: No. Central Receiving has no record of the purchase to be able to document proper receipt and condition of the supplies. The supplies should be delivered directly to the department.
Policy 711 - Return of Merchandise to Vendors
October 1, 2014: Updated references to campus vouchers and ConnectCarolina; removed standing order information.
May 7, 2010
November 17, 2003