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Policies and Procedures

Procedure 904.4 – Joint Appointment Pay

December 1, 2003
Last Updated
October 1, 2014
Last Reviewed
October 1, 2014
Responsible University Officer
Director of Budget Office
Responsible Unit
Budget Office

Procedure Statement

Joint appointments are considered dual employment arrangements, with the initial hiring agency being the parent agency and the subsequent hiring unit being the borrowing agency.

Forms and Instructions

The joint appointment is established by a letter of agreement between both agencies for a specified time period, compensation amount, prorated social security and retirement. The Parent Agency is responsible for the health insurance.

After the agreement has been executed by both agencies, a Dual Employment Certification Form is completed by the Borrowing Agency accompanied with an agreement stating the agreed upon percentage of annual salary. The Budget Office will then contact the UNC-CH Parent Department and instruct them to submit an Electronic Personnel Action Request (ePAR) form to change salary sources and provide the Department with a combo code (fund source, department and account. The effective date of the ePAR form should be the effective date of the executed agreement. Joint appointment agreements can be renewed if sources change or services need to be continued. When services are complete, the department will need to initiate another ePAR form which will move the employee back to his/her regular university sources of funding.

In the event a legislative increase is awarded during the period of time an employee is on a dual employment account number, contact the Budget Office for instructions.

Related Data

Dual Employment Certification Form


October 1, 2014: Updated information on ePAR form.
January 31, 2012