NOTICE: The Finance Policies and Procedures Manual, along with the previous manual, is undergoing changes. These sites are continually updated to reflect changes in business processes. If you cannot find the information you are seeking in these policies, email for more information.
Policies and Procedures

Procedure 905.3 – Managing Budget for F&A-Funded Positions/Appointments

May 8, 2012
Last Updated
October 1, 2014
Last Reviewed
October 1, 2014
Responsible University Officer
Director of Budget Office
Responsible Unit
Budget Office

Procedure Statement

The Facilities and Administrative (F&A) budgets are considered an institutional trust fund; therefore, it has different guidelines than State funds.

Forms and Instructions

Budget for F&A are subdivided between Carry Forward, Permanent Budget and Formula Allocations. Based on the term of the award and for budgeting purposes, there is one Fund and one Source. The required chartfields for budgeting F&A funds are Fund, Source and Department. There will be no Position Control for F&A Funds. A hard stop occurs when a school or division does not have sufficient F&A balance.

Related Data

Fringe Benefit Rates for State and F&A Funds


October 1, 2014: Removed sections on EPA and SPA personnel from Forms & Instructions section.
March 1, 2013: Link to Budget website revised.
May 8, 2012